Identification and assessment of work-related risks is conducted on the basis of the Manual for Hazard Identification and Occupational Risk Assessment at PSE. New risks are also identified following actual events, including accidents at work, as well as the work of the Disturbance Investigation Committee, ad hoc and scheduled inspections, or analysis of reports submitted to the HSEQ platform. In 2024, the Instructions for reporting incidents and hazards in the work environment were updated, supplementing it, among other things, with a template for reporting an actual incident. The template is designed to help the reporting person to accurately describe the situation by answering the questions in the form.
The quality of the process is guaranteed by the occupational risk assessment team (ZORZ), which is composed of OHS service personnel, social labour inspection, representatives of the HR department, representatives of the staff and relevant organisational units, as well as, where appropriate, the doctor in charge of medical care and experts from outside the workplace.
Information on the results of the occupational risk assessment is communicated to employees individually, during the OHS induction and periodic training, on-the-job training, as well as other workshops relating to OHS and fire protection. In the follow-up on occupational risk assessment, actions are taken to reduce the risk, having regard to the hierarchy of hazard control (e.g. elimination, substitution, physical safety systems, organisational and administrative measures, personal protective equipment). Information about updates is communicated each time on the PSE intranet and through the HSEQ newsletter. The results of the occupational risk assessment are made available on the intranet, in the “knowledge zone”. The tab is available on an ongoing basis for each employee.
PSE has adopted the Instructions for reporting incidents and hazards in the work environment. Each employee has the option to report anonymously (no blame policy) via the HSEQ platform or by calling the HSEQ contact number, operated by a BH employee. Reporting is also possible by email: hseq@pse.pl or orally.
The PSE has a “stop work policy”, which is incorporated in each safe work organisation manual. According to the provisions of the Labour Code and the Instruction for reporting incidents and hazards in the work environment, an employee has the right to refrain from work or leave the hazard area if the working conditions do not comply with the provisions of occupational health and safety In the case of work that requires special mental and physical fitness, when the employee’s mental and physical condition does not ensure the safe performance of work and poses a risk to others, the employee has the right to refrain from performing this work. The above is the subject of induction and periodic OHS training in each case.
Accidents at work are investigated in accordance with the provisions of the Regulation of the Minister of Family, Labour and Social Policy of 24 May 2019 on the template report on circumstances and causes of an accident at work. In each case, the Employer appoints an accident investigation team, which consists of an employee of the OHS service employee and the Social Labour Inspector. In addition to the accident investigation, a root cause analysis (RCA) is carried out in each case to identify the root causes of the incident as well as indirect causes. Accident risk assessment is carried out using PSE’s HSEQ hazard and risk matrix. In the follow-up of the analysis of the incident, corrective recommendations are made, taking into account the hierarchy of risk control. The Instruction for reporting incidents and hazards was updated in 2024, which included adding reporting forms. The forms help to describe the incident through the questions asked.